Any receipt taken can be grouped with a Bank Deposit. This represents those items for which you would otherwise write out a deposit slip and deposit to the bank such as cash and cheques.
All Receipt transactions allow you to receipt the funds straight to a bank account or to : Add to Bank Deposit. You must configure this before you use it for the first time.
The first time you select Add to Bank Deposit within a Receipt or Customer Payment entry you will be prompted to check and confirm the linked account for Bank Deposits. Ensure the linked account is NOT an actual bank account but is a clearing account such as Unbanked Receipts or similar. Once confirmed this linked account setting cannot be changed. |
You need to record sufficient details in the Receipt in order to print a meaningful bank deposit slip. That usually requires details about the cheque if that is the payment method. If you have the customer's banking details stored, the BSB and Account number will be pre-loaded. If the cheque you have received has different details to those stored, the new information will be saved back to the client card. Enter the cheque number. |
Open the Bank Deposit button from the Payments group of the Accounting ribbon. Select the bank account into which the deposit is being made and the date of the deposit. Choose the payment methods that you want included in this Bank Deposit. Note that payment methods other than cheque or cash would not usually be added to a bank deposit. All receipts with the select payment methods that have not previously been banked will be listed here for selection. Select the receipts to include using the tick box. When complete, press Print to produce your bank deposit slip. The total Bank Deposit amount will be automatically moved into your bank account for you. |
All processed Bank Deposits can be easily located later within the Cashbook Register, Receipts tab. The itemised listing can be reprinted from the transaction at any time. |
Deposits that have been marked as part of a Bank Deposit that has been processed cannot be deleted. You can Reverse receipt transactions but you can not delete them, unless you first delete the entire Bank Deposit in which they appear. Remember, these Receipts have actually been banked, so if a particular transaction must be Reversed or Deleted in order to correct the data entry, ensure it is re-entered with the same date and amount. |
Deposits taken from the stock card can also be grouped into Bank Deposits and they behave in the same way. If you need to cancel a deposit that was grouped into a Bank Deposit, you won't be asked if it has been banked because Dealerlogic can figure that out. |
Dealers using Consignment and running a Trust Account can use the same functionality for both normal Bank Deposits and Trust bank deposits. You'll have 2 separate Account Settings, and can prepare 2 separate Bank Deposits at any time. |